Ministry of Foreign Affairs and European Integration of the RM

Embassy of the Republic of Moldova to the United States of America and United Mexican States

A A A

Civil status documents

Transcription of civil status acts issued by the U.S. authorities

In accordance with the Law on civil status acts, no. 100 from 26.04.2001, civil status acts (birth, marriage/divorce, name change, etc.) of the Moldovan citizens issued by the competent authorities of foreign countries have prove power in the Republic of Moldova only if they are transcribed in the registers of civil status records of the Republic of Moldova. Thus, the civil status documents issued by the authorities of a foreign state after August 17, 2001 have to be legalized and transcribed in the registers of civil status records of the Republic of Moldova, immediately after their issuance, in order to obtain Moldovan civil status certificates.

For this, civil status documents need to be notary translated into Romanian and further legalized (two separate legalizations are required, one for the civil status act and one for the notary translation of the act) with Apostille stamp by the Secretary of State of the state of issuance.

Civil status documents issued by the authorities of a foreign state, have to be legalized with Apostille stamp in the order described above, immediately after their issuance, but do not require transcription in the registers of civil status records of Moldova.

Application for transcribing will be submitted in person or by mail (USPS or UPS, no Fedex prepaid envelopes are accepted).

For transcribing children's birth certificates, the following documents in original will be submitted:

  • request for transcribing the birth certificate;
  • child's birth certificate legalized with Apostille stamp by the Secretary of State of the state of issuance;
  • notary translation of the child's birth certificate in Romanian, legalized with Apostille stamp by the Secretary of State of the state in which the notary functions;
  • Valid parents' identity documents. In case of Moldovan citizens – national ID cards (Moldovan passports will be presented only by persons who have in the passport stamp "Leaving to establish permanent residence in the U.S.") and notarized copies of passports / other IDs – in case of foreign nationals;
  • birth certificates of parents;
  • marriage certificate of parents. If it is issued by the authorities of a foreign state, it has to be legalized and / or transcribed (depending on its date of issue) under the conditions specified above, and after obtaining the transcribed marriage certificate it will be possible to request the transcript of the birth certificate. These applications can not be submitted simultaneously.
  • a prepaid envelope indicating your address, containing tracking number.

Transcription of birth certificates is FREE OF CHARGE.

For transcribing the marriage certificates, the following documents in original will be submitted:

  • request for transcribing the marriage certificate;
  • marriage certificate / extract from the register of marriages (will contain information on the date and place of birth of spouses) legalized with Apostille stamp by the Secretary of State of the State where it was issued;
  • notary translation of the marriage certificate in Romanian, legalized with Apostille stamp by the Secretary of State of the state in which the notary functions;
  • if in the marriage certificate it is not indicated the spouses name after marriage, the wife will submit a signed and notarized declaration, indicating the desired name after marriage (you may require keeping the current family name, taking the family name of the husband or connect spouse family name to yours);
  • Valid identity acts of the spouses. In case of Moldovan citizens – national ID cards (Moldovan passports will be presented only by persons who have in the passport stamp "Leaving to establish permanent residence in the U.S.") and notarized copies of passports / other IDs – in case of foreign nationals;
  • birth certificates of the spouses;
  • Money order on the name of Embassy of Moldova in the amount specified as consular fee for preparing the set of documents on the transcription of an act of civil status, with issuance of the respective certificate;
  • a prepaid envelope indicating your address, containing tracking number.

For transcribing the divorce certificate / judicial decisions on divorce, the following documents in original will be submitted:

  • request for transcribing the divorce certificate;
  • divorce certificate / judicial decision on divorce, legalized with Apostille stamp by the Secretary of State of the State in which it was issued ;
  • notary translation of the divorce certificate in Romanian, legalized with Apostille stamp by the Secretary of State of the state in which the notary functions. In case if in the divorce certificate it is not indicated the spouses name after divorce, the wife will submit a signed and notarized declaration, indicating the desired name after divorce;
  • Traducerea in Romanian notary certificate of divorce / judicial decision on divorce , legalized with Apostille from the Secretary of State of the State in which the notary . If the certificate of divorce indicated husbands name after divorce , the wife will submit an application signed and notarized showing the desired name after the divorce ;
  • Valid identity acts of the spouses. In case of Moldovan citizens – national ID cards (Moldovan passports will be presented only by persons who have in the passport stamp "Leaving to establish permanent residence in the U.S.") and notarized copies of passports / other IDs – in case of foreign nationals;
  • birth certificate of the spouses;
  • money order on the name of Embassy of Moldova in the amount specified as consular fee for preparing the set of documents on the transcription of an act of civil status, with issuance of the respective certificate;
  • a prepaid envelope indicating your address, containing tracking number.

Note: The request will be submitted in person or sent by mail to the Embassy at: 2101 S Street N.W., Washington, DC 20008, using paid envelopes containing the tracking number, in both directions. Processing time is 4 months, with the possibility of speeding it up. The documents must be submitted in original (except in the cases where a notary certified copy is required). They will be returned with the requested certificate after 4 months. If there is need to receive the original documents back within a week it is necessary to include an additional prepaid envelope. Envelopes can be purchased from mail companies USPS,UPS. Consular section is not accepting Fedex prepaid envelopes